Appendix 1 - Budget & Finance: Expenditure Process

Guidelines (introduced 2020) still apply and must be followed.

Overspend

Any spend exceeding the set production budget must be referred to Prod. Comm. by the Director.

Allocate parts of the budget to departments (use the form if needed). Tech team members should consult with the leads to gain approval. Leads can raise a Purchase Order.

> Important: “No theatre money can be spent without prior approval. If you spend any theatre money without proper authorisation you will be liable to pay, not the theatre.”

Approvals

1. Building materials (wood, paint): must be agreed with the Venue Manager first.
2. Lights, sound, stage equipment: must be agreed with Tim Swinton first.
3. Costumes: must be agreed with Wardrobe first.
4. Props: must be agreed with Anneliese Clifton first.

If approved as above, and for other expenditure, the following applies:

• Purchase Orders with main suppliers are required. Suppliers will be instructed not to supply without a valid PO.