Photos, Box Office, Publicity & Programme
Photos
Usually delegated to the AD:
- Book a theatre photographer for rehearsal photos and Sunday dress rehearsal photos. Photographer sends images to Alison Carr for publicity.
- Send copies to the Archivist.
- Confirm with cast they are happy for rehearsal photos to be public.
Box Office
- Provide an approximate finishing time ASAP and an exact time before first night.
- Notify at least 6 weeks in advance of special seating arrangements:
1. Limited vision seats due to the set
2. Seats removed from sale for lighting/sound
3. Seat count for Studio productions
4. Request complimentary tickets for you and your AD (several weeks in advance)
- Provide any audience warnings (smoking, language, violence, nudity) at the earliest opportunity (FOH and website).
Publicity
- Publicity is centralised but relies on production teams for show-specific material.
- The publicity team handles website updates, season brochure, e-newsletters, and press releases; production teams should lead additional activity (photos, social content).
- Contact Alison Carr early once allocated a production. Consider assigning a publicity liaison (often the AD).
Responsibilities
- Alison Carr: Box Office Supervisor; liaison with Jump for production web pages; website updates; social posts (Facebook, X, Instagram); press releases & listings (with production support).
Programme
- Have programme content ready 2 weeks before end of rehearsals.
- Include full company: acting, design, technical, production (format is your choice).
- Programme note limit: ~250 words.
- Include approximate finish time, intervals, and acknowledgements.